Create your special education teacher schedules in four easy steps!

How it Works

Step 1: IEP Areas of Need

Define your school’s IEP learning areas (e.g., Math, Reading), and the subjects on the master schedule they can be delivered in.

Related services can be defined here as well. These hours will only be delivered when the appropriate specialist is available.

Step 2: Student Data

Specify the name, classroom, and weekly IEP hour requirements for each student. Each IEP requires a “Push” or “Pull” designation.

Step 3: Special Education Staff Data

For each member of your staff, specify their caseload and the learning areas they are available to deliver hours in.

The caseload of each teacher/IA can be specified one of two ways:

  1. By Grade: Select the grades of students the staff member can deliver hours to.

  2. By Student: Select the specific students the staff member can deliver hours to.

Once your data is entered, SEATS will do the heavy lifting. Review your inputs on the “Review and Run” page, then hit “Create Schedules.” Within minutes, SEATS will generate complete, optimized staffing schedules that account for every constraint and requirement. The following outputs are produced:

  1. An Excel spreadsheet schedule for each teacher, specifying which students they are working with, in what learning area, and in which setting (push-in/pull-out) for every 5-minute interval of each day of the week.

  2. A web-based dashboard highlighting IEP hour delivery and gaps.

Step 4: Running SEATS

Optional Features

SEATS supports the following optional features:

  1. Related Services Staff: Specify the hours each week that specialists for related services (Vision, Hearing, etc..) will be available.

  2. Staff Periods of Unavailability: Specify the hours of the week specific staff members are unavailable to deliver hours. For example: lunch breaks, doctor’s appointments, planning periods.

  3. Restricted Student Pairs: Specify pairings of students that can’t be pulled at the same time together.