Privacy Policy

Last Updated: 01/15/2025

SEATS (Special Education Automated Teacher Scheduling) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal information, including sensitive educational data, when you use our services.

1. Information We Collect

SEATS collects information to ensure the proper functioning of our service:

  • Personal Information: Information that identifies you as an individual, such as your name, email address, and contact details. This is used for authentication purposes.

  • Educational Data: Sensitive information such as student names and Individualized Education Program (IEP) goals, special education staff and periods of unavailability, related services employee names and hours, and other scheduling artifacts that you choose to store within our platform. Storing this data in SEATS is optional and may be permanently deleted from our system by the user at any time.

  • School master schedules: The master schedule is essential for accurately planning around your school’s scheduling constraints. Upon submitting your school’s master schedule, we secure store this information in our system. You may request for this information to be removed from our system at any time.

2. How We Use Information

The information collected is solely used to:

  • Generate accurate and relevant schedules for special education teachers.

  • Allow authorized users access to the scheduling platform.

  • Ensure that users are only given access to master schedules and educational data that belong to them.

We do not sell or share your information with third parties.

3. Data Security

We are committed to ensuring the security of your data.

  • User Consent: We store sensitive educational data only if you explicitly opt-in to this feature.

  • Data Deletion: You can delete your data at any time through the “Data Storage” tab or by contacting our support team. Once deleted, your data will be permanently removed from our systems.

  • Security Measures: We implement industry-standard security measures, including data encryption in transit and at rest, strict access controls, and regular security audits, to protect your information from unauthorized access and breaches.

4. Cookies and Tracking

SEATS may use cookies to maintain user sessions and enhance user experience. These cookies do not track personal data beyond what’s necessary for service functionality.

5. User Rights

You have the right to:

  • Access: Request a copy of the personal data we hold about you.

  • Correction: Request corrections to any inaccurate or incomplete data.

  • Deletion: Request the deletion of your data.

  • Data Portability: Request to transfer your data to another service provider.

To exercise these rights, please contact us at seats.scheduling@gmail.com

6. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on our website and updating the "Last Updated" date. We encourage you to review this policy periodically for any changes.

7. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at seats.scheduling@gmail.com

By using SEATS, you acknowledge that you have read, understood, and agreed to this Privacy Policy.

Please ensure that this updated privacy policy is reviewed by legal counsel to confirm compliance with applicable laws and regulations.